GENEVA LAKE ENVIRONMENTAL AGENCY
Minutes of the October 15, 2009
Board of Directors Meeting

Present:  J. Miller, M. Palmer, P. Kinney, G. Roth, J. Lovell, D. Bowman, T. Peters

  1. Meeting called to order by Chair at 7:01
  2. Motion by P. Kenny to approve the September 17, 2009 minutes with the minor corrections suggested by Peters. CU
  3. Motion by J. Miller to accept the September Bookkeeper’s report as submitted. CU
  4. Peters had nothing to add to his report.
    Motion by J. Lovell to accept the Director’s report as submitted. CU
  5. Old Business:
    1. Peters went through the proposed 2010 GLEA budget.
      Motion by M. Palmer to accept as the GLEA 2010 Preliminary Budget. CU.
    2. Due to the reduction in contribution, the GLEA board felt that a second solicitation letter should be sent out in early December 2009.
    3. Car Rally
      1. Peters submitted and discussed the preliminary numbers from the Rally. See attached 10/15/09 Car Rally memo to GLEA Board (at bottom of page).
      2. Motion by J. Miller that the GLEA board supports having the GLEA host the 2010 Geneva Lake Classic Car Rally on the last weekend end of September to coincide with the Classic Boat Show.
    4. Peters updated the board on the correspondence with the Geneva Beach Assoc. and their concern over the flooding and groundwater quality. It looks as if he will try to put together a meeting with the UW-SP Groundwater Center and UW-Ext. for an informational meeting on groundwater and watershed management for sometime in Feb.
    5. Peters discussed his meeting with the Abbey Marina and his recommendation for pumping policy and training. It was suggested that he contact the other communities and see if they have anything on the books and if not to start working with them to get a lake wide policy for all on lake fueling stations.
  6. New Business
    1. Motion by Palmer to have Peters put a new grant request together for the Jaycees requesting money for a new office computer and appropriate software. CU
  7. Nothing to add by the commissioners.
  8. Next meeting date set for Nov. 19, 2009
  9. Motion by G. Roth to adjourn at 8:42.

See attached memo (below) to GLEA board re: Car Rally

twp

Oct 15, 2009

MEMO

TO: GLEA Board of Directors

FROM: GLEA staff and event co-chairs

RE: Assessment of 2009 Event and Discussion on potential 2010 Event.

Overall I believe that we held a quality event that established a standard for years to come. This was the result of a lot of hard work by a lot of people. I believe that those that did attend had a good time and thought it was a good event. There is a strong consensus by all those involved and by many who attended to do it again next year. Overall I think we had an excellent array of raffle prizes, the poker run went well, and the evening event and refreshments were successful.

As a money maker we did not loose money. We didn’t make much but I think it was a good investment for the years to come. We set a good foundation for something I think will only get better and grow in popularity.

Preliminary financial statement: (see attachment)

Cost: $3,160.03
Income: $3,667.00
Net: $ 506.97

To make more money we need to sell more poker hands, more raffle tickets and perhaps try some innovated means of raising money such as a raffle to lead the parade.

A post event meeting gave us a chance to discuss what went wrong and what we can do next time to make it better.

Planning for next year has already begun.